Certificates
Vendors, Buying and Contracting Management
Related Documentation
Reference Pages
Indupalma’s foundations for human and commercial relationships are trust, respect and transparency. This concept encourages the importance of ethical corporate commitments, not just as a reflection of values and its rationale foundations in a particular company’s practice, but also as a tool so that individuals and companies who work with us can effectively contribute with the development and progress of the Middle Magdalena, as well as other areas that Indupalma reaches through its expansion process.
We believe that our partners and vendors commitment is not only to deliver the best products and services, but also their actions and decisions are ethical and responsible; so those who relate commercially to us share our commitment with Colombia.
Vendors, Buying and Contracting Management
Registration procedures and vendor development
These procedures intend to develop a portfolio of vendors who fulfill established prerequisites by Induplama Ltda., in order to supply goods and services the Company and third party projects need.
Vendors can be invited by the Company, or present proposals through newspaper advertising, the Company’s website or other type of notification. Afterwards, they participate in a preliminary evaluation process, which is intended to verify that all vendors comply with legal requirements and thus can offer their portfolio according to the needs of the Company.
Once the vendor becomes part of the portfolio, his performance in every product or service delivered is graded. This is of main importance to objectively evolve the vendors development program and thus guarantee the portfolio’s continuous improvement.
Indupalma invites an undetermined number of third parties and vendors through public announcements so they can present their offers. This invitation is communicated through a mass media channel or website, and is required to be presented in a sealed envelope, which is then opened during a public hearing in which all interested vendors are present; thus guaranteeing the process’s transparency.
Proposal presentation letter: It is a form designed for vendors to present their corresponding technical and economic proposals, in which it is required for them to express their commitment to comply with Colombian laws and Indupalma’s Ltda. policies, as well as to identify if there is any family bond between the vendor’s and a Company’s employee.
Procedure for vendor’s survey: Its objective is to establish necessary guidelines for active vendor surveys of those who are registered in Indupalma’s vendor portfolio.
Buying procedures: Its objective is to establish all necessary steps to perform buying of goods and services required for the operation and functioning of the Company’s productive and administrative processes, as well as all managed projects.
Contract development committee procedure: This procedure describes meetings that review, both technical and commercial, buying requirements for goods or services, discuss their buy and determine selected vendors. (Buying approvals).
Auditing procedures: Describes auditing activities that need to take place during pre and contracting processes according to the contracts the Company holds with vendors of goods and services with agro-industrial Indupalma, Indupalma’s Investment Banking and the other projects it manages.
Truck weighing scale policies: This procedure is a measure that contributes to the fight against corruption and oil theft, helping to determine vehicles that transport raw materials and their waste load conditions, from and to truck scales, and the rational use of scale facilities and their offices. This policy reaches different activities of delivery processes regarding palm and kernel oil, kernel cake delivery and weighing procedures at truck scales.
New contractor policies: Policies that establish rules for new contractors at Company’s facilities, it also applies to entry authorizations for contractors to the Company’s premises.
